How to Schedule Bulk Posts in WordPress (Step by Step)


Do you want to bulk schedule posts in WordPress?

WordPress comes with everything you need to schedule posts, but what if you want to quickly schedule multiple drafts at once? Bulk scheduling is handy when you have many different articles waiting to be published.

In this article, we’ll show you how to bulk schedule posts in WordPress, using a free plugin.

How to Schedule Bulk Posts in WordPress

When do you need to bulk schedule WordPress posts?

If you are the only author creating and managing content on your blog, you can easily schedule your blog posts using the default WordPress post scheduling feature.

To schedule a post, simply select the Post tab from the right sidebar. Next, click on the Publish field. This opens a calendar where you can schedule this post.

Built-in WordPress scheduling functionality

You can even see all of your scheduled posts in the WordPress dashboard.

To do this, go to Posts ยป All Posts. You can then click on the Scheduled tab. This displays a list of all your upcoming posts, along with their scheduled post dates.

The Scheduled tab, in the WordPress dashboard.

However, if you need to schedule multiple posts, it may take a bit of time.

With WordPress’ built-in scheduling feature, you have to open each post individually and then choose the date and time for your post.

By adding a bulk scheduling feature to WordPress, you can quickly and easily schedule many posts at once. This leaves you with more time to focus on increasing traffic and growing your WordPress blog.

You may also want bulk scheduling functionality if you have a multi-author blog. When working with many different writers, a clear schedule can keep everyone on track.

That said, let’s take a look at how to easily schedule bulk posts in WordPress.

Bulk Scheduling WordPress Posts (Step by Step Guide)

The easiest way to schedule bulk posts in WordPress is to use the Editorial Calendar connect. It’s a free WordPress plugin that allows you to create a calendar using a simple drag and drop.

This plugin adds a calendar view where you can see all your scheduled posts and create your content calendar.

The Editorial Calendar WordPress Plugin

First, you will need to install and activate the Editorial Calendar plugin. If you need help, please see our guide on how to install a WordPress plugin.

Upon activation, navigate to Messages ยป Calendar. You should now see the calendar view.

At the top right of the screen, click the “Show unscheduled drafts” link. This opens a sidebar showing all your unscheduled drafts. When the sidebar appears, the link changes to say “Hide unscheduled drafts”.

The Show/Hide unscheduled drafts link, in the WordPress dashboard

Then grab the draft you want to add to your schedule. You can now drop this message on any day of your calendar.

By default, the editorial calendar will schedule this publication at 9am.

If you want to post at another time, just hover over the post. Then click the Quick Edit link.

The 'Quick Edit' link to the editorial calendar

This launches the Editorial Calendar popup.

From the drop-down list, you can change when the post will go live.

The Editorial Calendar Popup

You can now repeat these steps to bulk schedule all your drafts.

How to change your schedule by drag and drop

In a perfect world, you would create your schedule once and then stick to it.

In reality, this is not always the case. Sometimes you may need to make changes to your schedule or remove a post from the schedule altogether.

If you want to change a post’s live date, you can simply grab the post in your calendar and drag it to the new date.

To delete a scheduled post, click the “View Unscheduled Drafts” link in the top right corner. You can now drag and drop your post to the “Unscheduled Drafts” sidebar.

unschedule a publication with the editorial calendar plugin

This is the best way to delete a post from your calendar.

When hovering over a post in the timeline view, you may have noticed a Delete link. This doesn’t just remove the post from your timeline – it sends the post itself to your Trash folder.

How to Delete a Post from WordPress Group Calendar

If you want to remove a post from your calendar without completely deleting it, always use the “Unscheduled Drafts” sidebar.

How to Mass Create and Schedule New Drafts with the Editorial Calendar

If you enjoy brainstorming content ideas, then the Editorial Calendar can help.

Another way to schedule drafts in bulk in WordPress using the Editorial Calendar plugin is to create new drafts in the calendar view. You can then move these empty drafts into the calendar.

This tip can also be useful if you work with multiple authors. Simply use the calendar view to create drafts for all your scheduled posts, then assign those drafts to your authors.

This way, you can make sure everyone knows exactly what they’re working on and when those posts are due.

To create a new post, simply hover over the day you plan to post this content. Next, click the New Message link when it appears.

How to create a new post in the editorial calendar

This opens a pop-up window. To get started, type a name for your post in the Title field.

You can also choose the time when WordPress will publish this content.

Schedule a post in WordPress using the Editorial Calendar plugin

You can always change the date and time later, so don’t worry about getting it right the first time.

The Status drop-down list is set to Draft by default. This means that the editorial calendar will create a draft without setting it to go live automatically at the date and time you choose.

If you want WordPress to automatically publish this post, open the Status dropdown and choose Scheduled.

This popup even has a content area where you can write your message.

The Content area doesn’t include the formatting settings you get with the full WordPress post editor, but it’s good for adding a quick summary of what the post should cover.

If you need to use the full WordPress editor, the Editorial Calendar has a handy shortcut. Just hover over the post in the timeline view. Then click on the Edit link.

This will open the post in the standard WordPress editor. Another option is to head to Posts ยป All Posts. You can now find your new draft and open it for editing.

We hope this article helped you learn how to schedule WordPress bulk posts. You can also check out our guide on how to get a free email domain, or our expert pick of the best HR payroll software for small businesses.

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